Sole trader (JOIN US) Terms and Conditions
THIS AGREEMENT is made on 1st June 2018
(1) Britannia Integrated Services Ltd a company registered in England & Wales under number 11444746 [ Company Registration Number ] whose registered office is at 71 – 75 Shelton Street, London, WC2H 9JQ, United Kingdom (“the Service Provider”) and
(2) SOLE TRADER (CLEANER/HANDYMAN/SELF EMPLOYED AGENT)
(1) The Service Provider provides services to business clients. The Service Provider has reasonable skill, knowledge and experience in that field.
(2) The Client wishes to engage the Service Provider to provide the services set out in this Agreement, subject to the terms and conditions of this Agreement.
(3) The Service Provider agrees to provide the services set out in this Agreement to the Client, subject to the terms and conditions of this Agreement.
IT IS AGREED as follows:
1. Definitions and Interpretation
1.1 In this Agreement, unless the context otherwise requires, the following expressions have the following meanings:
“Business Day” means, any day (other than Saturday or Sunday) on which ordinary banks are open for their full range of normal business in (Location);
“Commencement Date” means the date on which provision of the Services shall commence, as set out in sub-Clause 9.1;
“Confidential Information” means, in relation to either Party, information which is disclosed to that Party by the other Party pursuant to or in connection with this Agreement (whether orally or in writing or any other medium, and whether or not the information is expressly stated to be confidential or marked as such);
“Fees” means any and all sums due under this Agreement from the Client to the Service Provider, as specified in Schedule 2;
“Services” means the services to be provided by the Service Provider to the Client in accordance with Clause 2, as fully defined in Schedule 1, and subject to the terms and conditions of this Agreement; and
“Term” means the term of this Agreement as set out in Clause 9.
"BRITANNIA INTEGRATED SERVICES LTD" means Britannia Integrated Services Limited
1.2 Unless the context otherwise requires, each reference in this Agreement to:
1.2.1 “writing”, and any cognate expression, includes a reference to any communication effected by electronic or facsimile transmission or similar means;
1.2.2 a statute or a provision of a statute is a reference to that statute or provision as amended or re-enacted at the relevant time;
1.2.3 “this Agreement” is a reference to this Agreement and each of the Schedules as amended or supplemented at the relevant time;
1.2.4 a Schedule is a schedule to this Agreement; and
1.2.5 a Clause or paragraph is a reference to a Clause of this Agreement (other than the Schedules) or a paragraph of the relevant Schedule.
1.2.6 a "Party" or the "Parties" refer to the parties to this Agreement.
1.3 The headings used in this Agreement are for convenience only and shall have no effect upon the interpretation of this Agreement.
1.4 Words imparting the singular number shall include the plural and vice versa.
1.5 References to any gender shall include the other gender.
1.6 References to persons shall include corporations.
2. Provision of the Services
2.1 With effect from the Commencement Date, the Service Provider shall, throughout the Term of this Agreement, provide the Services to the Client.
2.2 The Service Provider shall provide the Services with reasonable skill and care, commensurate with prevailing standards in the Cleaning Industry sector in the United Kingdom. It is imperative that the service provider/sole trader shall provide the Services with reasonable care. If a client alleges to damages occurring from a sole trader we have provided then we will need to investigate this. If a sole trader during service provision causes damage to our clients property/goods we will again have to investigate this. The sole trader will be liable for costs towards the investigation/claim/excess to compensate both the client and BRITANNIA INTEGRATED SERVICES LTD. All sole traders have been provided with information regarding the care and skill required to provide cleaning services at our clients property. All sole traders have been provided with follow up telephone calls and feedback about how to clean at clients houses. We will thoroughly investigate all claims and will ensure to have a written statement from our customer and sole trader and discuss this with our claim company before being able to inform our sole trader what their contribution to the claim will be to recover damages for the customer and the damage to good will BRITANNIA INTEGRATED SERVICES LTD my sustain in this. We reserve the right to withhold any income due to the sole trader until the investigation is completed. The sole trader will be liable for payment of any compensation due if they have accepted liability for the damages.
2.3 The Service Provider shall act in accordance with all reasonable instructions given to it by the Client provided such instructions are compatible with the specification of Services provided in Schedule 1.
2.4 The Service Provider shall be responsible for ensuring that it complies with all statutes, regulations, byelaws, standards, codes of conduct and any other rules relevant to the provision of the Services.
2.5 [The Service Provider may, in relation to certain specified matters related to the Services, act on the Client’s behalf. Such matters shall not be set out in this Agreement but shall be agreed between the Parties as they arise from time to time.]
2.6 [The Service Provider shall use all reasonable endeavours to accommodate any reasonable changes in the Services that may be requested by the Client, subject to the Client’s acceptance of any related reasonable changes to the Fees that may be due as a result of such changes.] 3.
3.1 The Client shall use all reasonable endeavours to provide all pertinent information to the Service Provider that is necessary for the Service Provider’s provision of the Services.
3.2 The Client may, from time to time, issue reasonable instructions to the Service Provider in relation to the Service Provider’s provision of the Services. Any such instructions should be compatible with the specification of the Services provided in Schedule 1. 3.3 In the event that the Service Provider requires the decision, approval, consent or any other communication from the Client in order to continue with the provision of the Services or any part thereof at any time, the Client shall provide the same in a reasonable and timely manner. 3.4 If any consents, licences or other permissions are needed from any third parties such as landlords, planning authorities, local authorities or similar, it shall be the Client’s responsibility to obtain the same in advance of the provision of the Services (or the relevant part thereof).
3.5 If the nature of the Services requires that the Service Provider has access to the Client’s premises or any other location, access to which is lawfully controlled by the Client, the Client shall ensure that the Service Provider has access to the same at the times to be agreed between the Service Provider and the Client as required.
3.6 Any delay in the provision of the Services resulting from the Client’s failure or delay in complying with any of the provisions of this Clause 3 shall not be the responsibility or fault of the Service Provider.
4. Fees, Payment and Records
4.1 The Client shall pay the Fees to the Service Provider in accordance with the provisions of Schedule 2 and this Clause 4.
4.2 The Service Provider shall invoice the Client for Fees due in accordance with the provisions of Schedule 2. 4.3 All payments required to be made pursuant to this Agreement by either Party shall be made within 30 Business Days of receipt by that Party of the relevant invoice.
4.4 All payments required to be made pursuant to this Agreement by either Party shall be made in GBP in cleared funds to such bank in England & Wales the receiving Party may from time to time nominate [, without any set-off, withholding or deduction .
4.5 Where any payment pursuant to this Agreement is required to be made on a day that is not a Business Day, it may be made on the next following Business Day.
4.6 Without prejudice to sub-Clause 9.4.1, any sums which remain unpaid following the expiry of the period set out in sub-Clause 4.3 shall incur interest on a daily basis at 8% above the base rate of Bank Of England from time to time until payment is made in full of any such outstanding sums.
4.7 Each Party shall:
4.7.1 keep, or procure that there are kept, such records and books of account as are necessary to enable the amount of any sums payable pursuant to this Agreement to be accurately calculated;
4.7.2 at the reasonable request of the other Party, allow that Party or its agent to inspect those records and books of account and, to the extent that they relate to the calculation of those sums, to take copies of them.
5. Liability, Indemnity and Insurance
5.1 The Service Provider shall ensure that it has in place at all times suitable and valid insurance that shall include public liability insurance.
5.2 In the event that the Service Provider fails to perform the Services with reasonable care and skill it shall carry out any and all necessary remedial action at no additional cost to the Client.
5.3 The Service Provider’s total liability for any loss or damage caused as a result of its negligence or breach of this Agreement shall be limited to sum in pounds covered by the insurers.
5.4 The Service Provider shall not be liable for any loss or damage suffered by the Client that results from the Client’s failure to follow any instructions given by the Service Provider.
5.5 Nothing in this Agreement shall limit or exclude the Service Provider’s liability for death or personal injury. 5.6 Subject to sub-Clause 5.3 the Service Provider shall indemnify the Client against any costs, liability, damages, loss, claims or proceedings arising out of the Service Provider’s breach of this Agreement.
5.7 The Client shall indemnify the Service Provider against any costs, liability, damages, loss, claims or proceedings arising from loss or damage to any equipment (including that belonging to any third parties appointed by the Service Provider) caused by the Client or its agents or employees.
5.8 Neither Party shall be liable to the other or be deemed to be in breach of this Agreement by reason of any delay in performing, or any failure to perform, any of that Party’s obligations if the delay or failure is due to any cause beyond that Party’s reasonable control.
6.1 The Service Provider guarantees that the product of all Services provided shall be free from any and all defects for a period of 1 day following completion of the Services.
6.2 If any defects in the product of the Services appear during the guarantee period set out in sub-Clause 6.1 the Service Provider shall rectify any and all such defects at no cost to the Client.
7.1 Each Party undertakes that, except as provided by sub-Clause 7.2 or as authorised in writing by the other Party, it shall, at all times during the continuance of this Agreement and [for 3 years] after its termination:
7.1.1 keep confidential all Confidential Information;
7.1.2 not disclose any Confidential Information to any other party;
7.1.3 not use any Confidential Information for any purpose other than as contemplated by and subject to the terms of this Agreement;
7.1.4 not make any copies of, record in any way or part with possession of any Confidential Information; and 7.1.5 ensure that none of its directors, officers, employees, agents, subcontractors or advisers does any act which, if done by that Party, would be a breach of the provisions of sub-Clauses 7.1.1 to 7.1.4 above.
7.2 Either Party may:
7.2.1 disclose any Confidential Information to:
126.96.36.199 any sub-contractor or supplier of that Party;
188.8.131.52 any governmental or other authority or regulatory body; or
184.108.40.206 any employee or officer of that Party or of any of the aforementioned persons, parties or bodies; to such extent only as is necessary for the purposes contemplated by this Agreement (including, but not limited to, the provision of the Services), or as required by law. In each case that Party shall first inform the person, party or body in question that the Confidential Information is confidential and (except where the disclosure is to any such body under sub-Clause 220.127.116.11 or any employee or officer of any such body) obtaining and submitting to the other Party a written confidentiality undertaking from the party in question. Such undertaking should be as nearly as practicable in the terms of this Clause 7, to keep the Confidential Information confidential and to use it only for the purposes for which the disclosure is made; and 7.2.2 use any Confidential Information for any purpose, or disclose it to any other person, to the extent only that it is at the date of this Agreement, or at any time after that date becomes, public knowledge through no fault of that Party. In making such use or disclosure, that Party must not disclose any part of the Confidential Information that is not public knowledge.
7.3 The provisions of this Clause 7 shall continue in force in accordance with their terms, notwithstanding the termination of this Agreement for any reason.
8. Force Majeure
8.1 No Party to this Agreement shall be liable for any failure or delay in performing their obligations where such failure or delay results from any cause that is beyond the reasonable control of that Party. Such causes include, but are not limited to: power failure, internet service provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the Party in question.
8.2 [In the event that a Party to this Agreement cannot perform their obligations Shereunder as a result of force majeure for a continuous period of 1 month, the other Party may at its discretion terminate this Agreement by written notice at the end of that period. In the event of such termination, the Parties shall agree upon a fair and reasonable payment for all Services provided up to the date of termination. Such payment shall take Into account any prior contractual commitments entered into in reliance on the performance of this Agreement.]
9. Term and Termination
9.1 This Agreement shall come into force on Date and shall continue for a Term of Period from that date, subject to the provisions of this Clause 9.
9.2 Either Party shall have the right, subject to the agreement and consent of the other Party and exercisable by giving not less than 3 months written notice to the other at any time prior to the expiry of the Term specified in sub-Clause 9.1 (or any further period for which this Agreement has been extended pursuant to this provision) to extend this Agreement for a further period of 12 months.
9.3 Either Party may terminate this Agreement by giving to the other not less than 3 months written notice, to expire on or at any time after 12 months of agreement.
9.4 Either Party may immediately terminate this Agreement by giving written notice to the other Party if:
9.4.1 any sum owing to that Party by the other Party under any of the provisions of this Agreement is not paid within 30 days Business Days of the due date for payment;
9.4.2 the other Party commits any other breach of any of the provisions of this Agreement and, if the breach is capable of remedy, fails to remedy it within 30 days Business Days after being given written notice giving full particulars of the breach and requiring it to be remedied;
9.4.3 an encumbrancer takes possession, or where the other Party is a company, a receiver is appointed, of any of the property or assets of that other Party;
9.4.4 the other Party makes any voluntary arrangement with its creditors or, being a company, becomes subject to an administration order (within the meaning of the Insolvency Act 1986);
9.4.5 the other Party, being an individual or firm, has a bankruptcy order made against it or, being a company, goes into liquidation (except for the purposes of bona fide amalgamation or re-construction and in such a manner that the company resulting therefrom effectively agrees to be bound by or assume the obligations imposed on that other Party under this Agreement);
9.4.6 anything analogous to any of the foregoing under the law of any jurisdiction occurs in relation to the other Party;
9.4.7 that other Party ceases, or threatens to cease, to carry on business; or 9.4.8 control of that other Party is acquired by any person or connected persons not having control of that other Party on the date of this Agreement. For the purposes of this Clause 9, “control” and S “connected persons” shall have the meanings ascribed thereto by Sections 1124 and 1122 respectively of the Corporation Tax Act 2010.
9.5 For the purposes of sub-Clause 9.4.2, a breach shall be considered capable of remedy if the Party in breach can comply with the provision in question in all respects.
9.6 The rights to terminate this Agreement given by this Clause 9 shall not prejudice any other right or remedy of either Party in respect of the breach concerned (if any) or any other breach.
10. Effects of Termination Upon the termination of this Agreement for any reason:
10.1 Any sum owing by either Party to the other under any of the provisions of this Agreement shall become immediately due and payable; Term 30 applies.
10.2 all Clauses which, either expressly or by their nature, relate to the period after the expiry or termination of this Agreement shall remain in full force and effect;
10.3 termination shall not affect or prejudice any right to damages or other remedy which the terminating Party may have in respect of the event giving rise to the termination or any other right to damages or other remedy which any Party may have in respect of any breach of this Agreement which existed at or before the date of termination;
10.4 subject as provided in this Clause 10 and except in respect of any accrued rights neither Party shall be under any further obligation to the other; and
10.5 each Party shall (except to the extent referred to in Clause 7) immediately cease to use, either directly or indirectly, any Confidential Information, and shall immediately return to the other Party any documents in its possession or control which contain or record any Confidential Information.
11. No Waiver No failure or delay by either Party in exercising any of its rights under this Agreement shall be deemed to be a waiver of that right, and no waiver by either Party of a breach of any provision of this Agreement shall be deemed to be a waiver of any subsequent breach of the same or any other provision.
12. Further Assurance Each Party shall execute and do all such further deeds, documents and things as may be necessary to carry the provisions of this Agreement into full force and effect.
13. Costs Subject to any provisions to the contrary each Party S
14. Set-Off Neither Party shall be entitled to set-off any sums in any manner from payments due or sums received in respect of any claim under this Agreement or any other agreement at any time.
15. Assignment and Sub-Contracting
15.1 [Subject to sub-Clause 15.2] This Agreement is personal to the Parties. Neither Party may assign, mortgage, charge (otherwise than by floating charge) or sub-licence or otherwise delegate any of its rights hereunder, or sub-contract or otherwise delegate any of its obligations hereunder without the written consent of the other Party, such consent not to be unreasonably withheld.
15.2 [The Service Provider shall be entitled to perform any of the obligations undertaken by it through any other member of its group or through suitably qualified and skilled sub-contractors. Any act or omission of such other member or sub-contractor shall, for the purposes of this Agreement, be deemed to be an act or omission of the Service Provider.]
16.1 [The Parties agree that all times and dates referred to in this Agreement shall be of the essence of this Agreement.] OR
16.2 [The Parties agree that the times and dates referred to in this Agreement are for guidance only and are not of the essence of this Agreement and may be varied by mutual agreement between the Parties.]
17. Relationship of the Parties Nothing in this Agreement shall constitute or be deemed to constitute a partnership, joint venture, agency or other fiduciary relationship between the Parties other than the contractual relationship expressly provided for in this Agreement.
18.1 Neither Party shall, for the Term of this Agreement and for a period of 2 years after its termination or expiry, employ or contract the services of any person who is or was employed or otherwise engaged by the other Party at any time in relation to this Agreement [without the express written consent of that Party].
18.2 Neither Party shall, for the term of this Agreement and for a period of 2 years after its termination or expiry, solicit or entice away from the other Party any customer or client where any such solicitation or enticement would cause damage to the business of that Party [without the express written consent of that Party].
18.3 Neither party shall discuss any cleaning schedule changes/booking amendments. All customer/partys belong to BRITANNIA INTEGRATED SERVICES LTD and sole traders/employees must communicate via BRITANNIA INTEGRATED SERVICES LTD to enforce any changes and vice versa, all customers/partys must communicate via BRITANNIA INTEGRATED SERVICES LTD regarding any complaints, cleaning schedule changes, cancellations etc.
19. Third Party Rights
19.1 No part of this Agreement is intended to confer rights on any third parties and accordingly the Contracts (Rights of Third Parties) Act 1999 shall not apply to this Agreement.
19.2 Subject to this Clause 19 this Agreement shall continue and be binding on the transferee, successors and assigns of either Party as required.
20.1 All notices under this Agreement shall be in writing and be deemed duly given if signed by, or on behalf of, a duly authorised officer of the Party giving the notice.
20.2 Notices shall be deemed to have been duly given:
20.2.1 when delivered, if delivered by courier or other messenger (including registered mail) during normal business hours of the recipient; or
20.2.2 when sent, if transmitted by facsimile or e-mail and a successful transmission report or return receipt is generated; or
20.2.3 on the fifth business day following mailing, if mailed by national ordinary mail, postage prepaid; or 20.2.4 on the tenth business day following mailing, if mailed by airmail, postage prepaid. In each case notices shall be addressed to the most recent address, e-mail address, or facsimile number notified to the other Party.
21. Entire Agreement
21.1 This Agreement contains the entire agreement between the Parties with respect to its subject matter and may not be modified except by an instrument in writing signed by the duly authorised representatives of the Parties.
21.2 Each Party acknowledges that, in entering into this Agreement, it does not rely on any representation, warranty or other provision except as expressly provided in this Agreement, and all conditions, warranties or other terms implied by statute or common law are excluded to the fullest extent permitted by law.
22. Counterparts This Agreement may be entered into in any number of counterparts and by the Parties to it on separate counterparts each of which when so executed and delivered shall be an original, but all the counterparts together shall constitute one and the same instrument.
23. Severance In the event that one or more of the provisions of this Agreement is found to be unlawful, invalid or otherwise unenforceable, that / those provision(s) shall be deemed severed from the remainder of this Agreement. The remainder of this Agreement shall be valid and enforceable.
24. Dispute Resolution
24.1 The Parties shall attempt to resolve any dispute arising out of or relating to this Agreement through negotiations between their appointed representatives who have the authority to settle such disputes.
24.2 [If negotiations under sub-Clause 24.1 do not resolve the matter within 6 weeks of receipt of a written invitation to negotiate, the parties will attempt to resolve the dispute in good faith through an agreed Alternative Dispute Resolution (“ADR”) procedure.] 24.3 [If the ADR procedure under sub-Clause 24.2 does not resolve the matter within 6 weeks of the initiation of that procedure, or if either Party will not participate in the ADR procedure, the dispute may be referred to arbitration by either Party. 24.4 The seat of the arbitration under sub-Clause
24.3 shall be England and Wales. The arbitration shall be governed by the Arbitration Act 1996 and Rules for Arbitration as agreed between the Parties. In the event that the Parties are unable to agree on the arbitrator(s) or the Rules for Arbitration, either Party may, upon giving written notice to the other Party, apply to the President or Deputy President for the time being of the Chartered Institute of Arbitrators for the appointment of an arbitrator or arbitrators and for any decision on rules that may be required.]
24.5 Nothing in this Clause 24 shall prohibit either Party or its affiliates from applying to a court for interim injunctive relief.
24.6 The Parties hereby agree that the decision and outcome of the final method of dispute resolution under this Clause 24 shall [not] be final and binding on both Parties.
25. Law and Jurisdiction
25.1 This Agreement (including any non-contractual matters and obligations arising therefrom or associated therewith) shall be governed by, and construed in accordance with, the laws of England and Wales.
25.2 Subject to the provisions of Clause 24, any dispute, controversy, proceedings or claim between the Parties relating to this Agreement (including any noncontractual matters and obligations arising therefrom or associated therewith) shall fall within the jurisdiction of the courts of England and Wales.
26 Right to Work in Uk and Identity check
26.1 It is the policy of Britannia Integrated Services LTD to check the eligibility and right to work in the UK as well as Identity check each staff member.
27 Continuing to work with us NOT IN CIRCULATION
27.1 From 1st August 2019 Britannia Integrated Services LTD will charge a service fee of £1 per month for all cleaners/handymen/subcontractors that remain registered with Us.
27.2 In the instance where cleaner/handyman/subcontractor has not engaged in any work with Britannia Integrated Services LTD, or has ceased work with Us, they are responsible of informing Britannia Integrated Services LTD by 30th June 2019 of this so that we can cancel the charge of £1 per month which is applicable from 1st August 2019.
28 Health conditions
28.1 BRITANNIA INTEGRATED SERVICES LTD is NOT liable for your fitness to work. If you have any medical conditions which may limit your ability to work as a sole trader of your choice/cleaner/handyman please see your GP.
29 DBS clearance
All our commercial cleaners must have a DBS check and clearance. Some of our domestic cleaners are also expected to have DBS clearance. BRITANNIA INTEGRATED SERVICES LTD will be responsible for the £25 cost of this and we will reimburse you upon receipt of payment. We do require a copy of the DBS check for our company records. If you are unable to provide evidence of the DBS check report or a copy of it or if for any reason the DBS check was not done we will retain £25 from your next pay until a copy of the DBS check is provided. We always provide 4-6 weeks window period to obtain the DBS check before we decide to retain £25 of this cost until evidence of it, is provided.
30 BRITANNIA INTEGRATED SERVICES LTD uniform and property
We provide uniform to all sole traders. It is the sole traders responsibility to take care of BRITANNIA INTEGRATED SERVICES LTD property such as uniform/supplies/materials we give for you to keep for cleaning jobs. If a sole trader decides not to work for BRITANNIA INTEGRATED SERVICES LTD any longer we do require our property to be returned in good condition. Until we receive all our property back (uniform/materials/supplies) we will be unable to make a complete payment of any monies due to the sole trader. If the items have not been returned within 7 days of termination of working with us as a sole trader we will have to deduct the cost of our property from their pay and pay them any remaining difference we owe them for any work conducted with us. In addition if there is a delay in receiving our property (over 7 days) Britannia Integrated Services LTD will deduct 3 hours of pay until everything is returned to us.
We will spend time with our new sole traders explaining our customer services standards, cleaning standards, and our company policy's. If the sole trader fails to work at least 20- hours with us before terminating any work with us this cost will be deducted from their pay so that we can compensate our loss of time spent on a sole trader for training. The cost of deduction would be £20.
All sole traders are to note that the customers are provided by BRITANNIA INTEGRATED SERVICES LTD and should not be approached for work directly by any sole trader. This is a breach of our terms and conditions. We take stealing clients very seriously. All communication between customers and sole traders must be via BRITANNIA INTEGRATED SERVICES LTD staff. Sole traders are not to approach any of BRITANNIA INTEGRATED SERVICES LTD customers for work up to 2 years after termination of work with Britannia Integrated Services LTD or client termination with Britannia Integrated Services LTD (whichever comes first). If a sole trader finds a customer of Britannia Integrated Services LTD approaching them directly for private work it is the responsibility of the sole trader to decline this offer and report this to Britannia Integrated Services LTD immediately. If Britannia Integrated Services LTD finds you in breach of this term as a sole trader or that you have provided private services for any client that Britannia Integrated Services LTD has provided for you previously to work for, then Britannia Integrated Services LTD reserves the right to compensation of 50% of the annual turnover from the client.